V-Managed Partner Program

TCPS Managed Partner Program

TCPS offers clinical onboarding tools for schools and facilities to streamline the process of placing a student within a healthcare organization.  Our tools provide an online orientation for the student as well as a repository for verifying their clinical requirements (as noted in many of our facility partner’s affiliation agreements. Through TCPS, the facility can vet your students and approve them to fill a clinical placement in a single information system.  Managed Partners work with our Onboarding Team for onboarding instructions and to exchange data in a secure format.  Our TCPS Information systems are housed in a HIPAA compliant server.
Our Managed Partner Program is for schools that occasionally send students to our TCPS Facilities and need to onboard students for clinical learning opportunities.  While a partnership with TCPS may be required by a facility, it is NOT a substitute for clinical affiliation agreements between your school and specific healthcare facilities.  So we recommend that you pursue both the clinical affiliation agreement with the facility and join the Managed Partner Program when it is evident that the clinical affiliation agreement is in place and the facility is willing to take the student.

Click on each topic for an overview of the
Managed Partner Program!

Becoming a Partner

To become a Managed Partner, you need to sign a Managed Partner Agreement.  This agreement is available for download below.  Sign the agreement and return it to the TCPS Program Director.  The agreement requires that the school name and related programs of study be entered on the first page, and signature(s) on the second page.  The Managed Partner Policies for the current academic year are referenced in the agreement and also available for review.  These policies are reviewed annually and are in effect for each academic year.

Managed Partner Agreements

Once the signed agreement is received by TCPS, you are considered a Managed Partner and we can begin onboarding your students.

Our partnership agreements extend for 5 academic years and may be placed on inactive status for years when there are no students going to TCPS facilities.  After 5 years, a new agreement is required. You will be contacted each year in August to see if you would like to renew for the coming academic year.  There are three choices to make related to continued partnership:

      1. Go on inactive status
      2. Renew in August
      3. Renew later when you have another student to place

How much does Partnership cost?

Partnership Fees are paid on an annual academic calendar basis.  Once we receive your signed partnership agreement, we will generate an invoice and send it to the school contacts.  Invoices will include the one-time Setup Fee and annual Partnership Fee. We do not invoice for student fees as they pay this fee when they access the online orientation via a credit card.  Students can pay all fees if the school does not pay onboarding fees.  The mechanism for this payment will be discussed during the initial setup process.

    • Setup fee = $50 This one-time fee covers the cost of setting up your school/program of study in our information systems.
    • Annual Partnership Fee for AY2022-2023 =  $100
    • + $50/per student for the first placement; $25 for subsequent placements during the academic year – this fee covers the student’s access to the online orientation and the creation of their digital file that will be shared with the facility for vetting.  For subsequent placements, this fee covers any clinical requirement updates and additional facility orientations.
    • Conversion fee = $50  A one-time fee for Full/Associate TCPS Partners that convert to Managed Partner Status.
Onboarding Timelines
Once the TCPS Managed Partnership Agreement is in place, we like to have about 3 -4 weeks (4 weeks during holiday/vacation periods) to process a student.
Emergent onboarding can usually be done within 10 business days once the signed partnership agreement is in place if everyone works together.  Ten days assumes that the student already has all clinical requirements that are listed in the facility’s affiliation agreement.  Note that COVID vaccines/waivers have been added by most facilities and may not be listed in your clinical affiliation agreement.  Assume COVID documentation is required.  Emergent onboarding should be a RARE occurrence, not routine.  Schools that consistently register students with start dates < 3 weeks away, may be charged additional fees or placed on probationary status.
Typically, when you receive the signed clinical affiliation agreement from the facility, you should know what requirements the student must meet. Be proactive and check these requirements now rather than waiting until the student is registered with TCPS!  It may take several days for a student to obtain needed immunizations or other requirements such as Basic Life Support training, etc.  Please remember that no requirements can expire during the placement time frame.
Your Onboarding Manager will provide an expected timeline to meet the proposed start date for the student.

The Onboarding Process

The following steps outline the broad process for onboarding your student. To flow smoothly, it requires that the Placement Coordinator and Student meet the timelines that will be outlined by the TCPS Onboarding Manager.

      1. Once the partnership agreement is fully signed, the CPC (or designee) processes the Partnership Fee invoice using school-based protocols.
      2. The school Clinical Placement Coordinator (CPC) registers the student for onboarding.
      3. The CPC receives onboarding instructions from the TCPS Onboarding Team within one business day with a timeline for step completion to meet the proposed student start date.
      4. The student (or school) pays the fee and completes the online orientation by the due date.
      5. The CPC submits clinical requirement data and any required documents as requested by the due date.
      6. TCPS creates the student’s digital file and submits it to the facility for review and approval.
      7. TCPS Onboarding Team notifies the school of the facility’s decision.

Download a PDF version of the Managed Partner Overview in case you need this content available for a conversation within your school!

Ready to get started!  Use the links below!

Managed Partnership Agreement

Download a Partnership Agreement. Be sure and also review the Managed Partner Policies for AY2022-2023!

Managed Partnership Policies AY2022-2023

Download and please read these polices in conjunction to signing the Partnership Agreement!

Questions about the Managed Partner Program?

Reach out for a call time!