V-Privacy Policy

Privacy Policy

Protecting your private information is our priority. This Statement of Privacy applies to the Total Clinical Placement System (hereafter TCPS) and governs data collection and usage. For the purposes of this Privacy Policy, unless otherwise noted, all references to the TCPS include all websites related to TCPS: https://tcps-us.com, https://tcps-tn.org, and https://tcps-ne.org. The TCPS website is a Company Information site. By using the TCPS website, you consent to the data practices described in this statement.

Collection of your Personal Information
In order to better provide you with the services offered on our Site, TCPS may collect personally identifiable information, such as your:

– First and Last Name
– E-mail Address
– School and/or Facility

If you purchase access to the TCPS services, we collect billing and credit card information. This information is used to complete the purchase transaction.

We do not collect any personal information about you unless you voluntarily provide it to us. However, you may be required to provide certain personal information to us when you elect to use certain services or tools available on the Site. These may include: (a) registering for an account on our Site; (b) requesting assistance when using our services; (c) submitting your credit card or other payment information when purchasing services on our Site, and (d) sending us an email message. To wit, we will use your information for, but not limited to, communicating with you in relation to the services you have requested from us. Based on our service tool design, we also may gather additional personal or non-personal information in the future.

Use of your Personal Information
The TCPS site collects and uses your personal information to deliver the services you have requested.

Sharing Information with Third Parties
TCPS does not sell, rent or lease its user lists to third parties.

TCPS may share data with trusted partners to help perform statistical analysis, send you an email, or provide customer support.  All such third parties are prohibited from using your personal information except to provide these services to TCPS and our users, and they are required to maintain the confidentiality of your information.

TCPS may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with the legal process served on TCPS or the site; (b) protect and defend the rights or property of TCPS; and/or (c) act under exigent circumstances to protect the personal safety of users of TCPS, or the public.

Tracking User Behavior
TCPS may keep track of the websites and pages our users visit within the Site, in order to determine what TCPS services are the most popular. This data is used to deliver customized content and overall site functionality.

Automatically Collected Information
Information about your computer hardware and software may be automatically collected by the TCPS site. This information can include: your IP address, browser type, domain names, access times, and referring website addresses. This information is used for the operation of the service, to maintain the quality of the service, and to provide general statistics regarding the use of the TCPS website.

Use of Cookies
The TCPS website may use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you register with the TCPS site or services, a cookie helps the TCPS site to recall your specific information on subsequent visits. This simplifies the process of recording your personal information. When you return to the TCPS website, the information you previously provided can be retrieved, so you can easily use the TCPS tools features as needed.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the TCPS services, tools or websites you visit.

The TCPS website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

Security of your Personal Information
TCPS secures your personal information from unauthorized access, use, or disclosure. TCPS uses the following methods for this purpose:

– SSL Protocol

When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Sockets Layer (SSL) protocol.

We strive to take appropriate security measures to protect against unauthorized access to or alteration of your personal information. Unfortunately, no data transmission over the Internet or any wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that: (a) there are security and privacy limitations inherent to the Internet which are beyond our control; and (b) security, integrity, and privacy of any and all information and data exchanged between you and us through this Site cannot be guaranteed.

Children Under Thirteen
TCPS does not offer services appropriate to children under the age of thirteen or knowingly collect personally identifiable information from children. Using the TCPS system requires access credentials supplied by either a healthcare professional school/program of study or a healthcare facility to appropriate students and faculty.  If you are under the age of thirteen and have been provided this access from a school, you must also ask your parent or guardian for permission to use this website.

E-mail Communications to Healthcare Students 
Healthcare Students using the TCPS site as a component of clinical assignments are not sent an email directly from the TCPS system except for when the student requests a password reset.  In this case, an automated email is sent from the TCPS system to the requesting student’s email on file.

E-mail Communications to School Faculty and Healthcare Facility Users
From time to time, TCPS will contact registered users via email for the purpose of providing announcements, alerts, confirmations, surveys, and/or other general communication. In order to improve our Services, we may receive a notification when you open an email from TCPS or click on a link therein.

If you would like to stop receiving informational communications such as our newsletter via email from Total Clinical Placement Systems, you may opt-out of such communications by the Unsubscribe Link and URL.

External Data Storage Sites
We may store your data on servers provided by third-party hosting vendors with whom we have contracted.

Changes to this Statement
TCPS reserves the right to change this Privacy Policy from time to time. We will notify you about significant changes in the way we treat personal information by placing a prominent notice on our site, and/or by updating any privacy information on this page. Your continued use of the Site and/or Services available through this Site after such modifications will constitute your: (a) acknowledgment of the modified Privacy Policy; and (b) agreement to abide and be bound by that Policy.

Contact Information
TCPS welcomes your questions or comments regarding this Statement of Privacy. If you believe that TCPS has not adhered to this Statement, please contact TCPS at:

Total Clinical Placement Systems
PO Box 331562, Murfreesboro,
TN 37133

Email Address:

Effective as of July 28, 2019; Reviewed June 20, 2023